Privacy Policy

1. Information We Collect

2. How We Use Your Information

We use the collected information for various purposes, including:

• Providing and maintaining the website and talent intelligence services
• Communicating with you about your account, candidate workflows, and platform updates
• Sending newsletters, promotional materials, and other information you request
• Analyzing platform usage to improve screening accuracy and user experience

3. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this Privacy Policy. We may share information with trusted third-party service providers who assist us in operating our website or conducting our business.

4. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your experience on our website. You can control cookies through your browser settings, but disabling them may affect your ability to use certain features of the site.

5. Your Choices

You can manage your communication preferences by unsubscribing from newsletters or adjusting your account settings. You may also contact us to update or delete your personal information.

6. Security

We take reasonable measures to protect the security of your personal information. However, no method of transmission over the internet or electronic storage is completely secure. Therefore, we cannot guarantee absolute security.

7. Children's Privacy

Our website is not directed to individuals under the age of 18. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to remove such information.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of any changes by posting the new Privacy Policy on this page. Your continued use of the website after such modifications will constitute your acknowledgment of the modified Privacy Policy.

9. Google Workspace API User Data & Limited Use Policy

ScalePods' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

• Purpose & Minimization: ScalePods requests the narrowest scope necessary (https://www.googleapis.com/auth/calendar.events) solely to check interviewer availability and create scheduled interview calendar appointments on behalf of hiring teams.
• Prohibition on AI/ML Training: In strict compliance with Google Workspace API Limited Use requirements, raw, aggregated, or derived data obtained from Google Workspace APIs is NEVER transferred, shared, sold, or used to train, retrain, or improve foundational, generalized, or third-party machine learning (ML) or artificial intelligence (AI) models.
• Data Isolation & Control: Google OAuth access tokens and calendar references are encrypted at rest and in transit, isolated per team member via strict Row-Level Security, and are never shared across organizations or with unapproved third parties. Users can revoke calendar access at any time through their ScalePods settings or Google account security page.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at info@scalepods.tech.